Admission Process

Applications for admission for students on a student visa must be made using the Application for enrolment – international students. Students must complete the Application for enrolment and send the completed application to EAA along with supporting documents. Completed Application for enrolment is processed by EAA and the application assessed on the basis of the information supplied. The participants for each program offered by EAA will be selected in a manner that reflects access and equity principles. Completion of the Application for enrolment does not imply that EAA will make an offer to the student. When prospective students apply to enter EAA to study, the following procedure applies:

English Language Requirements

All international students should be able to meet the English requirements as required under the assessment level and country of passport of the student by Department of Immigration and Border Protection (DIBP).
EAA accepts the results from International English Language Test Score (IELTS), PTE Academic Entry or the Test of English as a Foreign Language (TOEFL) as below. Applicants whose English results falls below the score will need to enrol in an English Language Intensive Course for Overseas Students (ELICOS).  Arrangements will be made for the student to complete the ELICOS course with us.
IELTS (Academic Module) TOEFL (Paper Based) TOEFL (Internet Based) PTE Academic
Overall band score of 5.5 527 46 42

Assessing Australian equivalency of academic qualification(s)

Overseas academic qualifications presented to EAA for admission by and international student are assessed for equivalency as per the below table:

Year 12 Equivalent for admission into EAA Courses*


Bangladesh Completion of Higher School Certificate with a grade average of 50%
China Successful completion of Senior Middle 3 with a B grade or 75% average in 4 academic units
Fiji Successful completion of Form 7 with a B in English and Maths and a pass in all other units, with an overall score of 240
India Completion of the All India Senior School Certificate or State Board
Indonesia Completion of SMU III with an average grade of 7.0 in 4 academic units
Nepal Completion of Higher Secondary School Leaving Certificate (Year 12) with a grade average of 50%
Pakistan Completion of Higher Secondary School Certificate (Year 12) with a grade average of 50%
South Africa Successful completion of Year 12
Sri Lanka 2 passes in GCE A-levels or equivalent
Thailand Successful completion of Matayom 6 with a GPA of 2.0
Turkey Successful completion of Lise Diplomasi with GPA of 3.0
Uganda 2 passes in GCE A-levels
Vietnam Successful completion of Year 12 with a 6.0 GPA

* This is not an exhaustive list, admission officer must contact the CEO if the applicant has presented educational documents from countries not listed in above table before accepting the student into EAA courses

Assessing claimed work experience

If an applicant is using work experience for the purposes of Recognition of Prior Learning (RPL) and or admission into EAA course, admission officer must ensure all claimed work experience is relevant to the qualification being applied for and be within the last 2 years of date of application.

The applicant must submit a CV along with reference letter on official company letterhead providing contact details of the employer. If in doubt about the authenticity of the submitted employment reference, admission officer must contact the past employer before issuing any letter of offer to the student.


Admission Officers will follow the following procedure once the completed application with all supporting documents are received either from the applicant directly or from their education agent:

1.All required information is completed on the application form including signature of applicant and date.

2.Assesses the applicant’s previous educational qualification(s) (either obtained in Australia or overseas) necessary for studying at the required level of the proposed qualification.

3.The applicant is also assessed to determine whether they meet the required entry level qualification(s) for the particular qualification in which they wants to enrol.

4.If the applicant’s educational qualifications do not meet EAA’s admission requirements, other factors may be considered at the discretion of EAA and in accordance with entry requirements of course(s) as per the training package. These other factors may include:

  • Mature age
  • Work experience
  • Attitude and aptitude
  • Previous academic results
  • Attendance rate in the previous college
  • Ability and skills to function in an academic environment
  • Possibility to succeed in his/her academic endeavours

5.Applicant’s English language skills (language and literacy) will be assessed. If student has a satisfactory score in IELTS, TOEFL or PTE Academic, the applicant will be admitted to his/her chosen course. Refer to the Policy on Assessing English Language Proficiency (International Students)

6.If an applicant cannot produce evidence of a satisfactory English score, and there are doubts as to their English language proficiency, the applicant will be required to sit an English test (at the student’s expense) or to enrol in an English (ELICOS) course for an appropriate duration until the applicant achieves the required English score.

7.In a situation where the student can demonstrate that they can communicate in English, but cannot produce any formal English qualification as described above, then the student will be required to complete an English language test in Melbourne.

8.Details of the student entered into the student management system.

9.Applicant and/or the educational agent will be sent an offer letter by the Admissions Officer generated from the student management system

Applicants wishing to accept the offer must pay the requisite fee. Once the fee is received with the signed student agreement, the admission officer will:

1.Ensure the student agreement is duly signed and dated by the applicant

2.An Electronic Confirmation of Enrolment (eCOE) is generated from PRISMS and sent to the Student/Education agent to facilitate the issuing of a student visa. Applicants must then apply for a student visa at their Australian Student Visa issuing centre and make travel arrangements to Australia once the student visa is granted.

3.Soft copy of the eCOE is saved on EAA drive and student management system updated

4.Administration Manager will do an internal audit on an ongoing basis for the applications finalised during the week to ensure all applications have required supporting documents and the application form and student agreements are duly signed and dated.

5.Any discrepancies found during the process will be immediately rectified by the Admissions Officer

General Entry Requirements

Applicants who meet the selection criteria will be approved for enrolment in EAA courses. In line with government policies, students with disabilities are fully encouraged to participate in training. Specific entry requirements for each course are listed in the individual course brochure available from EAA . Prospective applicants are strongly advised to carefully read and consider the entry and course requirements before applying for admission to EAA.

Language Literacy and Numeracy

Students undertaking EAA courses will require language, literacy and numeracy capacity equivalent to the Australian Core Skills Framework (ACSF) descriptors’ as below:

Qualification Level Learning Reading Writing Numeracy Oral Communication
Certificate III and Cert IV Engages with others to carry out group activities

Attempts to take the trainer’s feedback into account when practising new skills

Follows a template to develop a simple learning plan

Develops a simple grid to collate information from a class survey

Self corrects own text on the computer using a spellchecker, word lists or bilingual dictionary

Uses a format facility on the computer to find out how to change fonts or bullets

Uses a small range of e-learning resources, e.g. DVDs or software programs

Creates a folder on a computer to save work or relevant information

Uses a computer to search for possible courses

Independently updates own personal dictionary/word list

Uses PC icons on the toolbar, e.g. font, underline or bold

Interprets instructions which combine pictorial and written information, e.g. uses established log-in routine to access computer based learning materials

Finds information about courses of personal or vocational interest

Reads and retells the main points of a short story or newspaper article of own choice

Reads an email from the teacher/trainer about a change of class time

Uses the calendar in a mobile phone to record appointments and term dates

Reads entries in a training log book

Extracts information from a simple text, e.g. identifies the names and tasks on a group project plan or an email from the teacher/trainer about a change of class time

Creates a short report, e.g. describes previous English classes or another training course

Completes a training log book or diary with familiar information

Writes a list of tasks to be completed by members of a project team, e.g. an action plan

Writes a brief dot-point statement about information provided in a training session

Writes a brief text expressing an opinion, e.g. for a training provider’s learner suggestion box

Writes a short description of an item for sale to be placed on a student notice board/e-board

Writes a paragraph suggesting improvements, e.g. longer class times or improved facilities at the student lounge/canteen

Completes familiar detail on an application form, e.g. to apply for computer access

Contributes to a short report summarising a group response

Writes a note of explanation, e.g. explains own absence in a note to the teacher/trainer/manager

Orders and compares familiar and predictable sets of data arising from a course of study and comments on the data in collaboration with others

Uses familiar timetables and fare information to estimate the cost and time taken to get to a course/training venue

Reads and discusses data from simple charts or tables provided as part of course materials/handouts in a course of study, and comments on the data

Uses a calculator to undertake familiar and predictable numerical calculations (the four operations with division and multiplication by small whole number values) required as part of a course of study, e.g. can calculate an increase of 25% on a set of relevant values

Participates in an informal conversation, e.g. exchanges greetings with and expresses opinion to a fellow class member, asks questions and makes comments that expand ideas, or seeks clarification

Follows instructions to use distance education computer software to join in a discussion

Listens to short, explicit instructions to learn new procedures needed to complete a task, e.g. follows instructions to download software for a specific purpose

Receives and passes on straightforward messages, e.g. variations to a training timetable or due by date for assessment

Participates in a face to face oral exchange, e.g. enquires about training opportunities

Listens to information provided orally on a topic and responds appropriately

Asks questions to clarify information and instructions

Advanced Diploma



Attends an information session and follows the enrolment process for a chosen course

Works with a partner or group on a short research project

Uses subheadings to organise key information for a presentation

Develops and uses personal organisation systems such as files, notebooks, folders and checklists

Lists references to be used for independent study

Interprets visual representations of information such as diagrams and illustrations and comments on the usefulness of these to own learning

Approaches information professionals for assistance with information searches

Participates in a learning support group

Uses text organisers in books and manuals as an aid to locating information, e.g. table of contents, indexes or drop down menus

Follows information presented in manuals, instructions and technical drawings, e.g. an equipment instruction manual

Identifies relevant information from a range of written texts, e.g. identifies specific information in an online course handbook or locates information on an intranet

Reads and interprets diagrams and graphs that are unambiguously presented, e.g. pathways of classes/subjects

Interprets information from a graphic, table or chart to form an opinion, predict a trend or make recommendations

Reads a narrative of choice and discusses the author’s presentation of characters, events or ideas

Explains key differences of presentation and layout in a range of texts presenting similar information, e.g. a website, brochure, manual or magazine article

Reads a diagram and comments on how information supports or refutes a particular point of view, e.g. how statistics on road fatalities presented in a graph might be used to justify stricter road rules

Prepares an assignment or written project report which may include graphs or diagrams for a specified purpose

Takes coherent notes from a public lecture or training session

Uses a range of software packages to complete assignments, e.g. a word processing package, a spreadsheet, email or the internet

Uses functions such as format, copy and paste to integrate/save/transfer information for assessment

Uses a spell checker with an awareness of its limitations

Uses email for routine communication with co-learners and the teacher/trainer

Documents detail of on-the-job training in a log book

Completes a training evaluation or feedback form

Uses a calculator and/or a spreadsheet to undertake the numerical calculations required as part of a course of study and discusses the results, e.g. the impact of percentage increases and decreases on values, profit and loss statements, and analysis of the state or national economy

Uses familiar timetables and fare information to estimate the total daily time taken and total weekly travel costs to get to and from home to a course/training venue

Collects, collates and discusses data from a survey undertaken and prepares a report, e.g. makes a PowerPoint presentation on data that includes a routine chart or graph

Measures a number of different quantities to make a product according to given specifications, e.g. to follow a recipe (hospitality course) or to build a wooden box (building and construction course)

Presents narrative by telling a story to a co-learner or colleague, adjusting language as appropriate to the audience

Works with a partner to develop an oral presentation

Listens to or views a persuasive text and discusses the main idea by identifying key features supporting the intended message, e.g. a TV advertisement, public notice, political advertisement or documentary

Provides information on how own skills meet a criterion, e.g. for internal promotion or transfer, or prerequisites for a training course

Expresses an opinion and makes a suggestion regarding an assessment procedure

Listens to spoken instructions and chooses appropriate action, e.g. how to organise course materials and complete work, including electronic storage

Presents information to a small group on a particular topic and responds to questions

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